If the actual delivery date of your product differs to that shown on your Certificate of Insurance, please notify the administrator at the point of claim or by emailing mypolicy@castelangroup.com quoting your Certificate Number and the actual delivery date of your product.

This insurance policy meets the demands and needs of those who wish to insure their product against accidental staining and accidental damage for the period of cover. Furthermore, and if an additional premium has been paid, this insurance will also provide cover for structural defects.

The intention of this insurance policy is to provide cover for specific individual accidental events that result in staining or damage to your new product. It is not a general cleaning or maintenance contract. As such, cover is not provided for staining or damage, accidental or otherwise, which has occurred or accumulated over a period of time or is from normal everyday use.

Furthermore, and if the additional premium has been paid, this insurance will also provide cover for specific structural defects or faults found outside of the manufacturer’s or retailer’s guarantee period but are not as a result of wear and tear through use of the product.

You and your family must take all reasonable precautions to safeguard the product and to avoid damage to it. This includes, but is not limited to, ensuring that the product is maintained in accordance with the manufacturer’s instructions. If you fail to do so any claim you make may be rejected by the administrator.

Accidental staining, accidental damage and structural defects insurance policy is arranged and administered by Castelan Limited and underwritten by Novus Underwriting Limited on behalf of Millennium Insurance Company Limited.

Castelan Limited is registered in England and Wales under Company No. 7637133, with its registered office address at Alpha House, Sunnyside Road North, Weston-super-Mare, North Somerset, BS23 3QY. Castelan Limited is authorised and regulated by the Financial Conduct Authority (Firm Reference No. 572287)

This policy is underwritten by Novus Underwriting Limited on behalf of Millennium Insurance Company Limited, regulated by the Gibraltar Financial Services Commission (“GFSC”) under the Financial Services (Insurance Companies) Act to carry on insurance business. Reg No. 82939. Its principal office is PO Box 1314, 13 Ragged Staff Wharf, Queensway Quay, Gibraltar, GX11 1AA.

Novus Underwriting Limited is registered in England and Wales under Company No. 10844265, with its registered office address at Cumberland House, 129 High Street, Billericay, Essex, CM12 9AH. Novus Underwriting Limited is an appointed representative of Consilium Insurance Broker Ltd, which is authorised and regulated by the Financial Conduct Authority (Firm Reference No. 306080).

Millennium Insurance Company Limited is regulated by the Gibraltar Financial Services Commission (“GFSC”) under the Financial Services (Insurance Companies) Act to carry on insurance business. Its principal office is PO Box 1314, 13 Ragged Staff Wharf, Queensway Quay, Gibraltar, GX11 1AA. (Firm Reference No. 82939).

The authorisation details of each firm can be checked on the Financial Services Register at https://register.fca.org.uk/ or by calling 0800 111 6768.

As the retailer ultimately acts as agent for the insurer under a delegated authority, monies paid to (or held by) the retailer in relation to the insurance contract are treated as having been paid to (or held by) the insurer.

The words or expressions detailed below have the following meaning wherever they appear in this policy in bold.

Accidental damage: A sudden and unforeseen accidental event resulting in damage to the product(s) not otherwise excluded under this policy.

Accidental staining: A sudden and unforeseen accidental event, resulting in a stain to the product(s) not otherwise excluded under this policy.

Administrator:Administrator: Castelan Limited, appointed to administer this insurance policy on behalf of the insurer.

Data Controller: The insurer and administrator, who each determine the purposes and means of processing your personal data.

General Data Protection Regulations: The UK General Data Protection Regulation (UK GDPR), tailored by the Data Protection Act 2018.

Insured, you, your: The person or persons whose name and address is shown under the ‘Insured’ section on your Certificate of Insurance

Insurer, our, us, we: Novus Underwriting Limited on behalf of Millennium Insurance Company Limited.

Manufacturer’s or retailer’s guarantee period: As shown in the following table, a defined period of years from the start date of this policy, within which the manufacturer or retailer are responsible to remedy any faults or defects.

Note: As the length of the manufacturer’s or retailer’s guarantee period provided for the components listed exceeds the expiry of this policy there is no cover for these components in this policy. These defects should, therefore, be reported to the retailer.

Period of cover: The period specified in the ‘Policy Details’ section on your Certificate of Insurance.

Product, products: The item(s) detailed under the ‘Policy Details’ section on your Certificate of Insurance.

Structural defects: Manufacturing faults found outside of the manufacturer’s or retailer’s guarantee period that have occurred due to faulty or defective components not otherwise excluded under this policy.

Wear and tear: The gradual deterioration associated with normal use and age of the product.

You are eligible to take out this policy if you meet all of the following criteria:

1. Your cover for accidental staining and accidental damage will start from the date shown in the ‘Policy Details’ section on your Certificate of Insurance;
2. Your cover for structural defects will start following the expiry of the manufacturer’s or retailer’s guarantee period;
3. Your insurance terminates as soon as any of the following events occur:

1. your policy expires on the date shown in the ‘Policy Details’ section on your Certificate of Insurance;
2. you, or anyone representing you defrauds or deliberately misleads us or the administrator; or
3. your claim has been settled by replacement or credit note; or
4. the premium for this insurance is not paid; or
5. you modify the product; or
6. you or the insurer cancels the policy in accordance with section 8 ‘Cancellations and Refunds’

It is our intention that this insurance cannot be renewed.

Accidental staining and accidental damage

You are covered under this insurance policy for a sudden and unforeseen accidental event that results in staining or damage to your product.

You are also covered for one instance of accidental damage caused by your pet.

Examples of claims that would be covered by this policy include:

These claims would be covered because they have happened suddenly.

Examples of claims that would not be covered by this policy include:

These would not be covered because the damage or staining has built up over a period of time or have exceeded the amount of times you can claim for pet damage.

NOTE: Please report each claim as it happens. Cover is not provided for staining or damage, accidental or otherwise, which has occurred or accumulated over a period of time.

Structural defects top up

If you have paid the additional premium and it is shown on the front of this Certificate of Insurance within the section ‘What is Covered’ as ‘Structural’, you will be covered for defects or faults that are not covered by the manufacturer’s or retailer’s guarantee for the period of cover.

Note:

Examples of claims that would be covered by this policy include:

These claims would be covered because they are faults with the product, but must have occurred following the expiry of the manufacturer’s or retailer’s guarantee period.

Examples of claims that would not be covered by this policy include:

These would not be covered because the issue has arisen through normal use and wear or is otherwise excluded from this policy.

Any claim for or resulting from the following will not be covered:

1. Damage caused deliberately by you or any person;
2. Any damage resulting from wear and tear;
3. Any damage resulting from neglect, abuse, or misuse of the product;
4. The effects of sunlight, wind, weather, rusting, radiation, building fire, smoke damage, flooding, water damage from leaking pipes or corrosion upon the product;
5. Structural defects in products manufactured with a defective design or specification and subject to a manufacturer recall;
6. Changes in colour or damage to any part of the product caused by sunlight, perspiration, natural hair and body oils or wear and tear;
7. The gradual accumulation of damage or staining, accidental or otherwise;
8. Accidental staining or accidental damage caused by the use of incorrect or inappropriate cleaning products or cleaning methods;
9. The removal of any odour even when caused by a stain covered by this insurance policy;
10. Any damage caused during delivery, assembly or disassembly of the product;
11. Pet damage which has accumulated over a period of time or, if an incident of pet damage has already been covered, any subsequent pet damage except accidental staining caused by pet fluids;
12. Damage caused by any animal other than your pet(s);
13. Natural characteristics of leather such as brands, bites, tick marks and opened scars
14. Costs, expenses or any other financial loss, such as loss of earnings, other than the cost we agree for cleaning, repairing or replacing the product;
15. Use of the product in business premises or in residential premises which you let or sublet;
16. Use of the product outside the United Kingdom, Channel Islands and the Isle of Man;
17. Structural defects first discovered before the expiry of the manufacturer’s or retailer’s guarantee period;
18. Components covered by the retailer’s 10 year guarantee;
19. Damage to, or failure of, the product, as a direct result of the failure of the components which are covered under the manufacturer’s or retailer’s guarantee period;
20. Any damage to, or failure of, media accessories such as USB ports and speakers;
21. Damage not consistent with the original claim or misrepresentation of an occurrence;
22. War: Any direct or indirect consequence of war, civil war, invasion, acts of foreign enemies (whether war be declared or not), rebellion, revolution, insurrection, military or usurped power, or confiscation, nationalisation, requisition, destruction of or damage to property by or under the order of any government, local or public authority;
23. Terrorism: Any direct or indirect consequence of terrorism as defined by the Terrorism Act 2000 and any amending or substituting legislation. We will, however, cover any loss or damage (but not related cost or expense), caused by any act of terrorism provided that such act did not happen directly or indirectly because of biological, chemical, radioactive or nuclear pollution or contamination or explosion;
24. Radiation: Any direct or indirect consequence of: Irradiation, or contamination by nuclear material; or The radioactive, toxic, explosive or other hazardous or contaminating properties of any radioactive matter; or Any device or weapon which employs atomic or nuclear fission or fusion or other comparable reaction or radioactive force or matter.

How to make a claim

The easiest way to register your claim is online at claim.castelangroup.com. You can also call the administrator on 01934 423 774. Any claim should be made as soon as possible, but no longer than 28 days after noticing the damage. If you report a claim after 28 days we may not consider your claim. Claims outside of this timeframe will be considered on a case by case basis.

How we will settle claims

Valid claims will be settled by cleaning or repairing the damaged product. If the product cannot be cleaned or repaired, we will provide a replacement or a credit note. If a repair can be made, it must be considered prior to a replacement being considered.

Cleaning:

In the event of a claim for accidental staining, the administrator’s first response may be the despatch of a specialist cleaning product for you to use on the stain. If the cleaning product is unsuccessful in removing the stain, please follow the instructions provided with the cleaning product. The administrator may then arrange for an inspection of your product to decide upon the most economical method of settling your claim, which may involve us completing a repair.

Repairs:

Our technicians carry with them most of the equipment needed to complete cleaning or repairs in your home on our first visit, but on occasion we will need to order parts to complete the repair. Where leather and fabric parts are ordered it is important to note that over time the colour, shade and appearance of your product is likely to change and therefore, in the event new parts are required, we will supply them based on the original appearance of your product. Wherever possible we will try and limit any differences but our liability is to repair the product based on the original specification. We may decide to offer you the option of a cash settlement to the value of our repairs, in lieu of any repairs being carried out.

You can make an unlimited number of claims for cleaning and repairs, however at our discretion we may decide that cleaning or repairing your product is not the most appropriate resolution and will settle your claim with a replacement or credit note.

NOTE: If we arrange for a technician to attend your home to inspect the product and the technician is unable to gain access to the product, you will be responsible for the cost of the appointment before we will arrange for the technician to re-attend. The administrator’s standard missed appointment fee is £20.

Replacement or Credit note:

If we are not able to clean or repair the damaged product satisfactorily we will arrange for a replacement product of the same specification. If this is not possible we will arrange a credit note to be used at the retailer where you originally purchased your product. If it is not possible to use this retailer, we will arrange for the credit note to be used at an alternative retailer of our choice. The value of either a replacement or credit note will be limited to the value you paid for your product.

If we provide you with a replacement or credit note, we reserve the right to take sole ownership of the damaged product. If we choose to take ownership, the damaged product will be collected from you. If we choose not to collect the damaged product, the ownership of it and the responsibility for it (including disposing of it) will remain solely with you.

Where items are non-integral and therefore easily separated, such as a sideboard and chest of drawers, arm caps, scatter cushions and other accessories, they are treated as separate products in the event of a claim.

You must not act in a fraudulent manner. If you (or anyone acting for you):

1. make a claim under the insurance knowing the claim to be false or fraudulently exaggerated in any respect;
2. make a statement in support of a claim knowing the statement to be false in any respect;
3. submit a document in support of a claim knowing the document to be forged or false in any respect; and/or
4. make a claim in respect of any loss or damage caused by your wilful act;

We may:

1. not pay the claim or any other claim made under the insurance;
2. declare the insurance void and not make any return of premium;
3. be entitled to recover from you the amount of any claim already paid under the insurance; and/or
4. inform the police of the circumstances.

You have 14 days from receipt of these terms and conditions in which to cancel this insurance policy if, for any reason, you decide that it does not meet your demands and needs.

To cancel this insurance policy, please return to the retailer where you bought this insurance policy together with your Certificate of Insurance and proof of purchase. On the condition that no claims have been made, or are pending, the retailer will refund your premium in full.

No refund of premium will be made if you have made a claim, if a claim is pending or if you cancel this insurance policy after 14 days from receipt of this insurance policy.

The insurer may at any time cancel any insurance document by giving 14 days’ notice in writing where there is a valid reason for doing so. A cancellation letter will be sent to you at your last known address. Valid reasons may include but are not limited to:

1. Fraud
2. Non-payment of premium
3. Threatening and abusive behaviour
4. Non-compliance with policy terms & conditions
5. You have not taken reasonable care to provide complete and accurate answers to the questions we ask.

Provided the premium has been paid in full, you will be entitled to a pro rata refund of premium paid for the insurance policy based on the number of full months remaining on the period of cover less the value of any claims made under the insurance policy.

1. The administrator will administer your insurance policy and settle all claims in accordance with these terms and conditions.
2. You are responsible for informing the administrator of a change of your address by emailing mypolicy@castelangroup.com.
3. You cannot transfer this insurance policy to another person.
4. This insurance policy is governed by English law. If there is a dispute, it will only be dealt with in the courts of England or Wales.
5. To improve the quality of our service, we will be monitoring and recording some telephone calls.
6. When your cover under the insurance policy ends, it will not have a cash or surrender value.
7. We may amend these Terms and Conditions for legal or regulatory reasons. Where this change benefits you, we will make the change immediately and notify you of the change within 28 days. In all other cases we will write to advise you of the change at least 28 days prior to any change taking effect. If you wish to cancel your policy, you may cancel it and you will receive a pro rata refund of the premium paid for the policy based on the number of full months remaining on the period of cover after the value of any claim(s) have been deducted, where applicable.

Our aim is to provide you with a high quality service at all times, although we do appreciate that there may be instances where you feel it is necessary to lodge a complaint.

If you have a complaint about how your claim has been handled, or how your policy has been administered, please contact the administrator by email at customercare@castelangroup.com or by telephone on 01934 423 774 or by writing to: Castelan Ltd, Customer Care Manager, Alpha House, Sunnyside Road North, Weston-super-Mare, North Somerset, BS23 3QY, United Kingdom. In some cases the administrator may refer your complaint to Novus Underwriting Ltd, 4th Floor, 34 Lime Street, London EC3M 7AT. Email: complaints@novusunderwriting.com

If your complaint is about the sale of this insurance policy the administrator may refer you to the retailer from whom it was purchased.

If it is not possible to reach an agreement, you have the right to make an appeal to the Financial Ombudsman Service. This also applies if you are insured in a business capacity and have an annual turnover of less than €2 million and fewer than ten staff. You may contact the Financial Ombudsman Service at: The Financial Ombudsman Service, Exchange Tower, Harbour Exchange Square, London E14 9SR. Tel: 0300 123 9 123 or visit www.financial-ombudsman.org.uk. The above complaints procedure is in addition to your statutory rights as a consumer. For further information about your statutory rights contact your local authority Trading Standards Service or Citizens Advice Bureau.

Millennium Insurance Company Limited is covered by the Financial Services Compensation Scheme (FSCS). You may be entitled to compensation from the scheme if Millennium Insurance Company Limited cannot meet their obligations. This depends on the type of business and the circumstances of the claim. Most insurance contracts are covered for 90% of the claim with no upper limit. You can get more information about compensation scheme arrangements from the FSCS or visit www.fscs.org.uk. You may also contact the FSCS on their Freephone number: 0800 678 1100 or 020 7741 4100 or you can write to: Financial Services Compensation Scheme PO Box 300, Mitcheldean, GL17 1DY.

We and the administrator are Data Controllers (as defined by the General Data Protection Regulations) for the data you provide to us. We and the administrator need to use your data in order to arrange your insurance and associated products.

We and the administrator may collect personal information about you, including:

We and the administrator may also collect sensitive personal information about your health where we consider a change to our procedures will likely provide you with a better customer outcome. This will only be collected with your consent.

You are obliged to provide information without which we and the administrator will be unable to provide a service to you. Any personal information provided by you may be held by the insurer in relation to your insurance cover. It may be used by our relevant staff in making a decision concerning your insurance and for the purpose of servicing your cover. It may be held by the administrator for administering claims.

Information may be passed to loss adjusters, solicitors, reinsurers or other service providers for these purposes. We may obtain information about you from credit reference agencies, fraud prevention agencies and others to check your credit status and identity. The agencies will record our enquiries, which may be seen by other companies who make their own credit enquiries. If you provide false or inaccurate information and we suspect fraud, we will record this.

We, the administrator and other organisations may use these records to:

1. Help make decisions on insurance proposals and insurance claims, for you and members of your household
2. Trace debtors, recover debt, prevent fraud, and manage your insurance policies
3. Check your identity to prevent money laundering, unless you furnish us with satisfactory proof of identity.

We and the administrator process all data in the UK, where either need to disclose data to parties outside the UK, we and the administrator will use appropriate safeguards to ensure the privacy of your data during such transfers. In the event that your data needs to be transferred back to us and the administrator from parties outside of the UK, then similar appropriate safeguards will be in place. In order to protect our legal position, we and will retain your data for a minimum of 7 years. The administrator will retain your data for the duration of your policy and a period of 5 years afterwards. We and the administrator have a Data Protection regime in place to oversee the effective and secure processing of your data. Under GDPR legislation, you can ask us and the administrator for a copy of the data we hold, have it corrected, sent to a third party or deleted (subject to our and the administrator’s need to hold data for legal reasons). We and the administrator will not make your personal details available to any companies to use for their own marketing purposes.

If you wish to complain about how we have handled your data, you can contact us and we will investigate the matter. If you are not satisfied with our response or believe we are processing your data incorrectly you can complain to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Tel: 0303 123 1113.

For more information about how the administrator uses your data, please see the administrator’s privacy notice at www.castelangroup.com/privacy-notice.

For more information about how the insurer uses your data, please see the insurer’s privacy notice at www.micinsurance.net/en/privacy-policy-and-terms-of-use.